P&C

P&C

P&C MEETING Updates

Wednesday 11th June 2026

 

Student Representative Council Report  – William Short & Myra Santiwong

SRC continue to work on Fort Fest, updates include

  • Banner Project progressing, painting and installation planned within this term
  • SRC member are to volunteer – minimum one hour
  • Promotion across year groups – encouraging broader engagement

Future Leaders Conference held on 22nd May with success, it was attended by 50 NSW schools.

 

Year 10 SRC members facilitated leadership workshops for visiting students, with diverse topics discussed ranging from leadership and mental health.

 

Secretary’s Report and Previous Minutes – Lucy Liang

The Secretary confirmed apologies, no conflicts of interest, and the acceptance of previous minutes.

Principal’s Report Highlights

Relieving Principal Josh O’Neill Praised SRC and staff for conference success and noted ongoing excursions and co-curricular activities (e.g., Year 8 Medieval Day)

Acknowledgement given to staff who supported the Future Leader Conference

 

Treasurer’s Report – Prabhu Sivabalan:

  • Strong financial position: Uniform Shop, IMP, P&C and Term Deposits all showing healthy balances.
  • One term deposit is due for renewal and will be reviewed within the renewal period

Instrumental Music Program (IMP) Report – Tania Koit and Matthew Manchester:

  • Recent concert at Sydney Opera House; strong student participation.
  • Upcoming events: Harmony Chamber Choir (20 June), IMP Winter Concert (26 June).
  • Planning for 2028 International Music Tour (pending approval and funding):
  • Need for dedicated tour coordinator due to increased compliance requirements.
  • Auditions and leadership position selections for next year’s ensembles will commence following Year 12 students’ retirement from the program.

 

General Business:

  • Fort Fest – Elizabeth Kenyon

Planning underway; $2,000 in raffle prizes secured which is great news and thanks for the generous donors and handwork from committee members; merchandise and food stalls in progress; more volunteers needed – warm welcome to all parents!

  • Year 12 Graduation:

Proposal to enhance event with refreshments, music, and photos.

  • Outdoor Fairy Lights:

Funding approved for installation to enhance school events. The original cost is not sufficient to meet the Department of Education safety and compliance requirement and accordingly adjusted, it is also a very worthy investments including IMP Concerts, Fort Fest and Open days.

  • STEM Racing Team – Mr Sherwin

Funding approved for material costs.

  • School Hall Modernisation – Lucy Liang

Discussion on potential upgrades (flooring, lighting, honour boards); further consultation planned.

  • Library Mural Project – Mr Sherwin

A proposal from Juliette and Vivienne for a student-centred mural project near the library entrance. A quote of had been obtained, general support given by committee members with matter deferred when more details can be presented.

  • Banking Administration – Caroline Aow

Alex Ding to be added as bank account admin.

  • Volunteer Requirements – Emma Pearce

Outlined compliance for volunteers at events (differing requirements for in/out of school hours).

For out-of-hours events such as Fort Fest, volunteers only require inclusion on a volunteer list.

For activities conducted during school hours such as Uniform Shops and Second-hand uniform stall, volunteers must provide their full name and date of birth.

The committee acknowledged the need to formalise these procedures for future volunteers.

  • Student Safety – Sivvy Xu

Multiple theft incidents reported; school response included communication, reminders, and police liaison.

CCTV discussed but limited in effectiveness; emphasis on student responsibility and prompt reporting.

  • Acknowledgement of Teacher Activities:

Appreciation extended to Mr O’Neill and Mr Sherwin for staying throughout the meeting, and detailed response to questions.

  • Membership Administration:

Quorum for motions now 10 financial members due to increased membership.

 

 

Next Meeting

  • Scheduled for 12th August Wednesday, onsite and online.