Important General Information
MENTOR GROUP
All students are allocated to a Mentor Group which has a Mentor and students ranging from Years 7 to 12. The Mentor’s role is to know, care and advocate for each student in their group. If students have any problems or difficulties, these are the people to ask for help in the first instance. If they cannot help, they will know who can.
HOUSES
All students are also a member of one of the six Houses. The House competition at the College is very strong and includes some activities which are compulsory for every member of the House. House activities include such things as Athletics, Cross-Country, Drama, Music, Debating, Public Speaking and Swimming.
FINANCIAL
All Oxley College families are required to submit the Oxley College Enrolment Agreement at the time of enrolment confirmation. As per the terms and conditions of this Enrolment Agreement, withdrawal from Oxley College at any time requires one term’s written notice to the Head of College in advance. Please
refer all issues regarding fees and accounts to our Business Manager on 4861 1366.
TIMETABLES
The College runs an integrated school day, including physical education. If parents know their child’s timetable, they can give helpful advice about when to bring items like swimming costumes/sports uniforms and other special requirements to the College.
ARRIVING AT SCHOOL
It is recommended that students should be at the College by 8.35am. Roll call is at 8.45am in Period 1. Daily announcements are also read at this time.
ABSENCE
You will receive a notification via the Oxley Portal (and App if you have access to it) at the start of the day alerting you to the absence. If you know your child is away, at this stage, please don’t do anything. If you were not aware of their absence, please contact Student Services at studentservices@oxley.nsw.edu.au or call 4861 1366. We will continue to mark the roll at each lesson throughout the day and at the end of the school day send you another notification, we ask that you please follow the prompts and fill out the details at that stage.
LATENESS
School begins at 8.45am. Students are late if they are not in the Classroom by 8.45am. Students arriving after roll call are required to report with their Diary to Student Services to be signed in. Parents are requested to make a signed entry in the Diary and give a reason or to provide a note.
EMERGENCY PROCEDURES
In the event of an emergency the following will occur: Evacuation – Notification given through the bell system. “A fire has been detected; please proceed to your evacuation route”. (Message says fire but is used for any emergency that requires evacuation). All students and staff are to assemble on the oval. Junior School in classes and Senior School in Houses.
Lock Down – Notification given through the bell system. “The school has been placed in lock down; please follow lock down procedures.” All staff are to lock external doors, if it is safe to do so. All staff and students are to remain inside the building until the bell signals the end of the Lock Down.
Severe Weather – Announcement given through the bell system. “Lightning has been detected in the area; please proceed to a safe location”. All students are to be directed by staff to a safe location.
SPOKEN WORD
The College has a vibrant spoken word program, entering multiple teams in Debating competitions and Model United Nations Assembly (MUNA), as well as in Public Speaking.
LEAVING THE COLLEGE GROUNDS
Students are not allowed to leave the school grounds during school hours, break or lunch time without special permission from the Director of Students or another member of the Executive. If a student has a medical appointment they must be signed out by their parent or guardian at Student Services.
THE DAVID WRIGHT LIBRARY
Formal supervision is not available before 8.00am. The David Wright Library is open until 5.00pm, Monday to Thursday.
CANTEEN
Oxley College has an excellent canteen which operates each day. Fresh produce from the Oxley College vegetable garden is used whenever possible. Canteen orders should be made online via Flexischools by 9.00am each day.
DRIVING TO SCHOOL
Only Year 11 and Year 12 students are permitted, under certain conditions, to drive to school. Vehicles are out of bounds during normal school hours. Permission to drive, or to be a passenger in a car driven by a student, must be sought on the appropriate form (available from Student Services). Year 11 students are not permitted to have passengers except for siblings.
BICYCLES
Bicycles should be parked in the racks provided behind the Junior School office. Students must wear helmets.
ILLNESS
Students who become sick at school must get permission from the member of staff teaching, for them to report to Student Services, and The Clinic will contact parents if needed. The College has a First Aid
Management Plan for each child that is to be kept up to date by parents via the Portal.
SPORT
Students are required to complete one season of ISA sport per year (summer or winter), although many play both. There are several additional sports throughout the year including Swimming, Cross Country, Athletics, Mountain Biking, Fencing and Equestrian.
INFORMATION FOR STUDENTS
Information is passed on to students either at Assembly, or via the Daily Announcements. Students should get into the habit of checking notices on a daily basis.
NAMETAGS
Everything must be named, including all items of clothing, sports equipment and books. Unmarked
goods get lost. Students are expected to take care of possessions or have as few as possible at school.
LOCKERS
Lockers are provided for each student. Students should only carry those books and materials required for classes. Students may go to their lockers before school, at morning break and lunch and after school. Lockers may not be accessed between or during classes and all bags should be kept in a student’s locker. Valuables may be stored in the locker or given to Student Services for safekeeping.
LOST PROPERTY
Lost Property is kept in Student Services. Labelled items are returned to students via their Mentor. Clothing not labelled will be sent to the Oxley Shop at the end of the term if not claimed.
MOBILE PHONES
Students are allowed to bring mobile phones to school, but Year 7 – Year 10 students are not permitted to use them between 8.45am and 3.25pm. They are to be kept in school bags or lockers. There is a “see it, hear it, lose it” policy at the College.
VALUABLE ITEMS
Items of value are brought to school at the students’ own risk. We recommend students do not bring them
to school, but if they do they exercise a high degree of caution with them.
MAJOR COLLEGE EVENTS
Attendance at Major Events: There are a few occasions during the year when the entire student body is in attendance. These include: Speech Night, Foundation Day, the House Swimming Carnival, House Cross Country Carnival and the House Athletics Carnival. Students must plan their personal activities around these important occasions.
MAJOR DATES
A list of Major College dates is available on the College website and in the links on the Oxley App.
PORTAL AND APP
We have streamlined the way in which we communicate with families and offer an easy-to-use digital method for you to access information about your child/children. The App will allow you to receive push notifications, notify the College of student absences, digitally grant permissions for excursions, view the College calendar and for Senior School students view upcoming assessment tasks and more.
The Portal is a web-based full version of the Oxley App – everything that is in the App will be in the Portal. You can access these via the College Website Parent Documents – Oxley College
PIN OAK
Twice a term, Oxley produces Pin Oak – our newsletter. This is uploaded onto our website and Broadcast to families. This is an important communication tool for our community. Please ensure your email contact details are up to date.
MUSIC TUITION
Individual Music Tuition is available at the College. Enquiries may be made to the Head of Performing Arts.
THE OXLEY SHOP
The Oxley Shop is located in the second demountable on the right, along the second driveway and operates on Tuesdays, Wednesdays and Thursdays from 8.30am -4.00pm. Occasionally the shop is open on a Saturday. Please check the website for details. Eftpos facilities are available during these hours. Special arrangements/appointments will be made to assist new parents (Please call Oxley College reception).
CO-CURRICULAR AWARDS
Tabs and colours are awarded to senior students for commitment and excellence within co-curicular activities.
TEXT BOOK REQUIREMENTS
Box of Books will provide parents with the option of ebooks or paper texts via one simple, seamlessly
delivered and simple to use platform. All details are available via the website:
www.oxley.nsw.edu.au/learning/textsstationery
STATIONERY REQUIREMENTS
It is the responsibility of students to supply their own stationery with the exception of the following, which are distributed and recharged to accounts: Oxley Diary and calculators. A stationery list will be provided to all new students to assist them in making the correct purchases.
TRAVEL PASS APPLICATIONS
Travel Pass Information is given out on Orientation Day. Please make sure your child knows how he/she will be getting home on their first full day. Travel passes are mailed directly to families after the applications have been completed online.
ACCIDENT INSURANCE
Students are covered for injury and associated expenses resulting from accidents that occur during school activities and meets the insurer’s guidelines. This cover relates to accidents occurring within and beyond school time. Full details may be obtained from the Business Manager.
DRESS AND APPEARANCE
Uniform is to be worn properly on all school days and on special occasions. The uniform rules are stated clearly in the Oxley Diary. Blazers must be worn to and from school. Students must carry a note when unable to wear the full uniform in special circumstances, such as when blazers are being dry-cleaned, shoes repaired or there is injury.
Girls whose ears are pierced may wear plain studs or sleepers. Only one earring in each ear lobe may be
worn. Boys, if they have pierced ears, are not allowed to wear earrings while in uniform, at school, or while representing the College on any occasion. One inconspicuous necklace may be worn under the collar.
No other jewellery, make-up or piercings are permitted ie. rings, bracelets, necklaces, eyebrows etc. Hair must be clean, neat and tidy. Hair that is long must be tied back off the face. Boys should be clean shaven at all times. There may be no radical change of hair colour or hair length. All items of clothing must be clearly named.