Year 12 IB Students – Important Information and What to Expect – From the IB Coordinator
As the official IB Diploma examinations commence on Monday 27 October 2025 (Week 3), we want to ensure all candidates are fully aware of the procedures, expectations, and supports in place during this important time.
Arrival and Identification
All students are expected to arrive at the examination venue at least 30 minutes before the scheduled start time. For morning sessions, this means arriving by 9.30am for a 10am start, and for afternoon sessions, by 1.30pm for a 2pm start. This time is used for roll call, seating, and final preparation.
Upon arrival, students must line up alphabetically outside the examination room, where attendance will be taken before entry is permitted. To be admitted, you must bring a valid photo ID, such as a student card, driver’s licence, or any form of official identification that clearly displays both your name and photograph. Students who do not bring a valid photo ID will not be allowed into the examination room.
Examination Conduct and Conditions
Examinations are conducted under IB regulations and must be taken in absolute silence from the moment you enter the examination venue. Students are expected to remain in the room for a minimum of two hours, even if they complete the examination earlier. This rule applies to both morning and afternoon sessions.
All responses in written examinations must be completed using black or dark blue pens. Pencils may only be used for specific tasks, such as graphs or diagrams, when clearly instructed in the examination paper. Invigilators will provide clear directions at the beginning of each session.
Calculators and materials
Only IB-approved calculator models may be used during examinations, and these must be reset or cleared before the start of each examination as well as at the end of each exam. Invigilators will inspect calculators to ensure compliance with IB regulations.
Students should bring only the required materials for their examination in a clear plastic sleeve or pencil case. Once the examination has begun, borrowing of equipment is not permitted under any circumstances, so please double-check your materials beforehand.
Prohibited Items
All students must ensure they do not bring unauthorised items into the examination room. This includes mobile phones, smartwatches, earbuds, or any internet-enabled devices. These items are not allowed in the venue and must be stored in your bag outside the examination room.
Possession of any prohibited device during an examination, even if not in use, will be reported as a potential breach of academic integrity and will result in disciplinary action by the IB.
What to do if you are unwell on examination day
If you are unwell on the day of an examination and are unable to attend, you must contact the school immediately. Please email me directly at pquintana@mlcsyd.nsw.edu.au and phone the school on (02) 9747 1266 or contact my school phone on (02) 8741 3980. If I am unable to answer, please leave a voicemail message.
Once I have received your message, I will contact the IB on your behalf to request an emergency rescheduling of your examination. Please be aware that the IB only permits examinations to be moved within a strict 24-hour window of the original start time.
Following this, you must attend a doctor’s appointment on the same day of the missed examination and obtain a medical certificate. The certificate must clearly state your diagnosis and symptoms; certificates that only say ‘unfit for school’ will not be accepted. This documentation is essential for the IB to approve any rescheduling or adverse circumstances applications.
Understanding Assessment Weightings and the Missing Mark Procedure
It’s important to understand that to be eligible for a final grade in any IB subject, you must complete at least 50% of the assessment components.
For example, in Language B SL or Ab Initio, all IB students have already completed 25% of their total assessment through their oral examination. The writing, reading and listening papers, which you’ll complete during the November examination session, are each worth 25%.
The reason this matters is that the IB can only apply the Missing Mark Procedure if enough of the subject has already been completed. In a previous case, a student was hospitalised and unable to complete two of her examination papers. Fortunately, she had already completed her Internal Assessment (20%) and Paper 1 (35%), so the IB calculated her final grade based on the components she had completed, along with the performance of other students (globally) in the same subject.
However, if a student misses all three examination papers and hasn’t met the 50% threshold, they may be required to retake the subject in the next examination session (eg: May 2026).
The Missing Mark Procedure is based on your own completed marks and is also influenced by how other students in the subject perform. This is why it’s always better to complete the papers yourself if you can.
Avoid seeking out or sharing examination content
Please refrain from sharing any information regarding an examination if you have taken it before others and avoid spreading rumours about its content. If you become aware of any rumours or information regarding examination content, it is crucial that this is reported to the school and the IB Coordinator. Being aware of content being shared and not informing the IB is academic misconduct.
Withhold examination details for 24 hours
Students who have already sat their examination should refrain from sharing any details or content related to the examination for a minimum of 24 hours afterward. This ensures fairness for those who have yet to take the examination.
Consequences of academic malpractice
The IB conducts investigations into anyone who is found to be, or suspected of, breaking the rules – known as ‘malpractice’. Such actions could potentially lead to serious consequences, including the possibility of not being awarded a grade. Collaboration or sharing of answers undermines the integrity of the assessment process and devalues the efforts of honest students. Moreover, it can result in inflated grade boundaries, impacting the entire cohort of students in this session.
My Advice For Students
Where possible, complete all examination papers for each subject.
If you are too unwell to sit an examination, it is always better to ask me to arrange an emergency reschedule than to start a paper and be unable to finish it. Once a paper has begun, it cannot be reattempted.
You should also keep in mind that your teachers have submitted predicted grades for each of your subjects. The IB takes these into account when applying procedures such as the Missing Mark Process, but your best results will always come from your own efforts in the examination room.
The IB is committed to doing all they can to ensure that students receive valid, recognised, and meaningful results – a commitment that they know is shared by all IB schools globally. Your support in upholding these expectations is greatly appreciated and contributes to the overall integrity of an IB education.
MLC School is incredibly proud of our Year 12 IBDP students for their continued effort, focus and determination to do their personal best. We would like to wish you all the very best as you enter this final stage of your IB journey, and we look forward to celebrating your achievements in the weeks to come.
– Priscilla Quintana
IB Coordinator