P & C Update

P&C MEETING Updates – P & C Annual General Meeting

Wednesday 12th November 2025

Motion passed – That the minutes from the previous annual general meeting, 13th November 2024, be accepted as a true record.

President’s report – AGM 2025 – Caroline Aow

After another year of dedicated work, President Caroline delivered the President’s report for the 2025 AGM highlights the achievements and activities of the Fort Street High School P&C over the year:

· Community Engagement: The President attended school events, budget meetings, and Foundation meetings, representing the P&C and supporting school priorities and student wellbeing.

· Student Activities: The SRC organised successful events, including the Future Leaders Conference with over 350 students from 50 schools, the International Women’s Day BBQ, and other initiatives promoting inclusion and school spirit.

· Reconciliation Action Plan: Progress was made with initiatives such as incorporating local Aboriginal language, developing signage recognising Country, and professional learning for teachers.

· Financial Contributions: The P&C approved funding for various projects, including sports bus hire, new instruments for the IMP, speech day prizes, staff lunch, and upgrades to the uniform shop.

· Uniform Shop: The shop performed well, with improvements in payment systems and margin reviews for sustainability.

· Communication Improvements: Regular P&C updates were added to the school newsletter, and information accessibility was enhanced via the school website.

· Acknowledgments: The President expressed gratitude to the P&C Executive, committee members, volunteers, teachers, and students for their contributions. Special thanks were given to outgoing members for their service.

· Looking Ahead: The P&C aims to continue funding projects that enhance student learning, wellbeing, and community connection in 2026, with new SRC representatives joining the team.

· The report reflects a successful year for the P&C in supporting the school community and fostering a vibrant, inclusive environment. Secretary’s Report

Heartfelt appreciation to our P & C members and volunteers as below:

· Emma Pearce and Tracey Chen, our Vice Presidents, for their energy and ongoing support.

· Malcolm Groves, our Secretary, for keeping us organised and ensuring minutes and actions are always on track. Sadly, Malcolm is standing down as Secretary as he has served his 3-year tenure, and I will miss his expertise and guidance.

· Prabhu Sivabalan, who stepped into the role of Treasurer this year and has done an excellent job managing our finances.

· Elizabeth Kenyon, Kirrily Druery, Vivian Wang, Elaine Huang, Jens Olscher, Stella Liang who as part of the P&C executive provided wonderful insight and advice at meetings. Sadly, Kirrily and Elaine are standing down from executive roles, and their input will be missed.

· Emma Pearce for continuing her role in co-ordinating the second-hand uniform shop and stepping in for me at presentation day.

· Elizabeth Kenyon for stepping in as meeting chair in my absence.

· Gladys Ko and Stella Liang, for running the uniform shop so smoothly and Kirrily Druery for helping Stella and Gladys implement the new Flexischools portal for uniform purchases.

· Vivian Wang who ensured that the P&C always had something to contribute to Mecurius.

· Paula Katalinic, Tania Koit and the IMP Committee, for their ongoing work supporting Matt Manchester and our music students.

· Our School Executive, Juliette McMurray, Dave Sherwin, and Carolyn Mattock, who attend our meetings and keep us well-informed about the school’s direction and priorities.

· Our outgoing SRC representatives, Beatrice Shimada and Avivi Davidson, for continuing to bring the student perspective to our meetings.

Annual reports accepted.

Treasurer’s Auditor’s Annual Report – 2025 – presented by Prabhu Sivabalan

Financial report accepted.

Appointment of and Questions to the Auditor

IMP Report – presented by Tania Koit

Election of Executive Committee, Sub-Committees and Representatives

· Juliette McMurray agreed to be the returning officer.

· Juliette thanked the present committee for their effort during the past year and their dedication to the school.

· Juliette thanked the overall P&C community for support for the school over the course of the year.

· Nominations and Election of P&C Association Office Bearers

· Juliette McMurray, as returning Officer for the AGM, declared all positions vacant and called for nominations.

· Juliette then announced results accordingly.

President Position:

▪ Caroline Aow

Treasurer Position:

▪ Prabhu Sivabalan

Vice President Position:

▪ Emma Pearce

▪ Alex Ding

Secretary Position:

▪ Lucy Liang

Executive Positions:

The following members were proposed as part of the executive committee to advise the P&C:

Malcolm Groves, Sivvy Xu, Jens Olscher, Elizabeth Kenyon, Vivian Wang, Tracey Chen

—— All were seconded and appointed unopposed.

Confirmation of IMP Sub-Committee Roles

The meeting confirmed the IMP roles as:

▪ Tania Koit and Paula Katalinic – Co-Convenors.

▪ Pak-Luan Yeoh – Treasurer.

Acknowledgement of Our Wonderful Volunteers

We would like to extend our heartfelt thanks to the many volunteers who have been actively involved in the operation of the Uniform Shop. Every Wednesday, you come from near and far to pack, unpack, and assist our students with such dedication. Your efforts are truly indispensable, and your contribution has been invaluable to us, the school, the parents, and the students. The P&C deeply appreciates everything you do to keep this service running smoothly.

Next AGM Meeting

· Scheduled for Wednesday 11th November 2026 onsite

Thank You to FSHS Staff End of Year Gift

It’s that time of year when we get to say a big ‘Thank you’ to the teachers and staff at Fort Street High School. To make it easier for families, the P&C has organised a collection that the staff can spend on a special celebratory meal together.

You can choose how much money you give or just leave a message that gets printed out for all staff to read using this link:

https://app.grouptogether.com/FSHSStaffGift

The deadline for contributing is Friday 12th December.

Many thanks,

Fort Street High School P&C