From the Conference Manager

We have been working on this Empowering Success International Conference for two years now and we are just so excited to finally be at the point where we can welcome you to Perth and get to see each other face-to-face! 

We’ve deliberated every detail, every inclusion in the program, every design and every communication – all to make it the most worthwhile professional development opportunity you have ever participated in. There have been thousands of emails (literally!), phone calls, meetings and edits and we are READY!

This eNewsletter contains everything you need to know, and with your unfailing and joyous enthusiasm and willingness to learn and network … we are set for success!

See you in Perth!

Sona Swindley
Events & Partnership Lead | Educate Plus

Know Before You Go! Conference Venue & Transportation

Conference Venue

The Empowering Success International Conference is being held at the Crown Perth Convention Centre, located on the eastern banks on the Swan River and just minutes from the CBD and the international and domestic airports.

Crown Perth Convention Centre
Great Eastern Highway
Burswood WA 6100

Transportation to the Crown Hotels

• There are three hotels that comprise the Crown Complex, (SEE MAP) all next to each other:
  • Crown Towers (Conference Venue)
  • Crown Metropol
  • Crown Promenade
• For delegates flying in, we recommend that once you arrive at the Perth airport, take a Taxi/Uber to the Crown Hotels. The trip will take approximately 20 minutes. 

• For delegates who are driving, there is a range of parking options at the Crown. For rates, CLICK HERE

Transportation to Events During the Conference

• Marts&Lundy Welcome Event – Tuesday 10 September: [Fraser’s King’s Park]
  • Departure from Crown to Fraser’s King’s Park: Buses will depart from the Crown Hotel from 5pm, from the ‘Riverside Entry’ bus stop. (SEE MAP) For those who need assistance finding the bus stop, please assemble in the foyer near the Conference Registration Desk (outside the Grand Ballroom) for further instructions.
  • Return from Fraser’s to Crown: Return Buses have also been organised, at 7.30pm. 
• Chapter Gatherings – Wednesday 11 September: [Various Locations]
  • See tab – “Chapter Gatherings” – for all information regarding Chapter Gathering Times, Location and Transportation
• iDAT Conference Celebration – Thursday 12 September: [Optus Stadium] With Optus Stadium being in such close proximity to the Conference Venue, Delegates will take the 7-10 min walk to the Stadium. Make sure to wear suitable walking shoes, and to pack your umbrella should the weather be inclement. 

Transportation to the School Tours (Optional)

• St Hilda’s Anglican School for Girls, Friday 13 September, 2.30pm – 4.30pm

Bus Transportation: St Hilda’s has arranged for a bus which will depart from Crown Hotel at 2.30 pm from the ‘Riverside Entry’ bus stop. (SEE MAP).  Please gather 10 mins in advance. They will also drop you back to the Crown after the Tour.

• Hale School, WA’s oldest boys’ school, 3.00pm-5.00pm

Bus Transportation: Hale School has arranged for a bus which will depart from Crown Hotel at 2.45 pm from the ‘Riverside Entry’ bus stop. (SEE MAP). Please gather 10 mins in advance. They will also drop you back to the Crown after the Tour.

Registration Desk

Check-In Location:

The Conference Registration Desk is located in the Crown Perth Convention Centre (Crown Towers), in the Grand Ballroom (Exhibition Hall) Foyer.

DELEGATE Check-In Times:

The Conference Registration Desk is open as follows:

• Tuesday 10 September:
  • From 12.00pm-1.00pm for Workshops 2-5 Delegates.
  • From 12.00pm-5.00pm for Full-Conference Delegates (We recommend all Full-Conference Delegates check-in on Tuesday afternoon).
  • Note: Workshop 1 Delegates to head straight to the Botanical Room, to collect their pre-printed Name Badges, from 8.30am onwards.
  • Note: Exhibitors to head straight to their Booths to collect their pre-printed Name Badges, from 2pm onwards.
  • Note: Wear your Name Badge to the Marts&Lundy Welcome Event (and all Events), to make it easier to connect and network with others.
• Wednesday 11 September:
  • From 7.30am – for Conference Delegates not yet Checked-In (including Wednesday ‘Day Only’ Delegates).
  • Note: We recommend that Delegates Check-In on Tuesday afternoon to avoid the Wednesday morning rush.
• Thursday 12 September:
  • From 7.30am for Thursday ‘Day Only’ Delegates (and Full-Conference Delegates not yet Checked-In).
• Friday 13 September:
  • From 7.30am for Friday ‘Day Only’ Delegates (and Full-Conference Delegates not yet Checked-In).

DELEGATE Check-In Process: 

• Step 1 – Printing your Name Badge

1. To expediate the Check-In process, ensure that you have your Check-In QR Code already open within the Conference App as you approach the Registration Desk Kiosks. (Home Screen or via your Profile page).
2. At the Check-In Kiosk (4 available at the Registration Desk), scan your QR Code, as prompted.
3. Complete the onscreen Check-In process (editing if needed).
4. Wait for your Name Badge to be printed (double-sided – so ensure both sides print out before removing from the printer)

• Step 2 – Collecting your Lanyard and Conference Satchel

1. Once you’ve Checked-In and printed your Name Badge, please move away from the kiosk area as quickly as possible to collect your Lanyard from the ‘Lanyard Tree’ and your Conference Satchel from the nearby table.
2. And … if you’re checking-in in the morning prior to each day’s Sessions … make sure to visit our Exhibitors and grab yourself a free Coffee in the Exhibition Hall while you wait for the Conference to start.

EXHIBITOR / PARTNER Check-In Process (And Bump-In)

• Exhibitors and Partners do not need to Check-In via the Kiosks.
• Please proceed directly to your Booth (from 2.00pm on Tuesday 10 September). Your Pre-Printed Name Badges will be waiting for you there.
• Exhibitor Bump-In Time: Tuesday 10 September, from 2.00pm onwards.

General Information

Wifi Access and Connectivity:

The Crown’s WIFI service is available throughout the hotel and event spaces. Individual users can subscribe free of charge, via a login page. To access the free Crown WIFI:

• Open your phone’s settings and select ‘Crown WIFI’
• Enter your email address on the landing page and the WIFI will be activated
• Users will need to resubscribe, free of charge, after 2 hours or once their 500MB download limit has been reached.

Conference Contact Information:

• For Conference related enquiries, please visit the Conference Registration Desk in the Grand Ballroom Foyer (open from 7.30am to 5.00pm daily).
• If the Conference Registration Desk is unattended, the Educate Plus information number is 1300 337 587.
• For non-Conference emergencies, please contact Crown Hotel Concierge or dial Emergency 000 (depending on the issue).

DRESS CODE:

Smart Casual / Business Attire. Pack a jacket for indoor air-conditioning, and a winter coat for the cooler evenings.

Onsite POP-UP MEETING Room:

As a courtesy, a room has been made available for Delegates to use for spontaneous meetings, should the need arise. This onsite Pop-Up Meeting Room is located in Meeting Room 3, off the foyer of the Grand Ballroom (Exhibition Hall). It is a shared space, so please be mindful of others in the room.

Photography / Videography:

Photographs and Videos will be taken throughout the Conference (both official and candid) and some will be uploaded shortly thereafter to the Photo Gallery on the Educate Plus Website. Some photos may also be used in Social Media posts, and/or used for promotional purposes. Your permission for this was given at the time of Registration.

CONFERENCE ATTENDEE LIST:

Educate Plus will be sharing an Attendee list with your name, job title, institution and email address with all Conference attendees including Partners and Exhibitors. This list will contain the details of Attendees who have their permission at the time of Registration.  

Speaker Presentations: 

The Speaker Presentations (where permission has been granted) will be made available to Delegates after the conclusion of the Conference.

Feedback:

We’d love to know what you think about the Sessions and overall Conference organisation. At the conclusion of each Session, you will be able to answer a short Feedback Survey via the App.

In addition, at the conclusion of the Conference, a more in-depth Feedback Survey will be emailed to all Delegates. Please take the time to provide us with your valuable feedback, as it will help to shape the planning of our future Conferences and Summits.

Lost & Found:

If you find any item that someone may have lost, please take it to the Conference Registration Desk. Similarly, if you lose something, make sure to check to see if it’s been handed in at the Desk.

First Aid Information:

Should you need access to First Aid, contact the Crown Concierge Desk directly.

Accessibility Information:

Should you need accessibility assistance, please visit the Conference Registration Desk

Chapter Gatherings

Please see below for the Chapter Gathering Information relevant to each location

Note: There is a Night Cap (optional) for delegates across all Chapters, at the Veranda Bar, Hotel Windsor, 112 Mill Point Rd, South Perth. Delegates can catch the ‘return transfer’ bus from their initial Chapter Gathering and be dropped off along the way at the Hotel Windsor. Note that the last bus from the Hotel Windsor to the Crown still departs at 9.45pm. Delegates who wish to remain at the Night Cap venue after that time will need to make their own way back to their accommodation.

QLD CHAPTER GATHERING

• Time:  6.00 – 8.00 pm
• Location: Rambla on Swan, South Shore Shopping Centre, 39/85 S Perth Esplanade, South Perth
• Bus Transportation:
  • Buses will leave from Crown Perth Riverside Entry (SEE MAP) at 5.30 pm to take you to South Perth Esplanade next to Rambla on Swan
  • Return transfers back to the Crown Perth are at 8.00 pm, 8.30 pm, 9.00 pm, 9.30 pm and the last bus is at 9.45 pm.

NSW/ACT & SA/NT CHAPTER GATHERING

• Time:  6.00 – 9.30 pm
• Location: 316A Rokeby Road, Subiaco
• Bus Transportation:
  • Buses will leave from Crown Perth Riverside Entry (SEE MAP) at 5.30 pm to take you to Subiaco where the gathering is taking place
  • Return transfers back to the Crown Perth are at 9.30 pm.

NZ CHAPTER GATHERING

• Time:  7.00 – 9.00 pm
• Location: Mister Walker Restaurant,  80 S Perth Esplanade, South Perth 
• Bus Transportation:
  • Buses will leave from Crown Perth Riverside Entry (SEE MAP) at 6.30 pm to take you to South Perth Esplanade next to Mr Walker
  • Return transfers back to the Crown Perth are at 8.00 pm, 8.30 pm, 9.00 pm, 9.30 pm and the last bus is at 9.45 pm.

VIC/TAS CHAPTER GATHERING

• Time:  7.00 – 9.00 pm
• Location: Veranda Bar, Hotel Windsor, 112 Mill Point Rd, South Perth. It is an outdoor venue so carry your winter jacket, however heaters will be available and there are indoor areas you can move to if required
• Bus Transportation:
  • Buses will leave from Crown Perth Riverside Entry (SEE MAP) at 6.30 pm to take you to South Perth Esplanade which is short walk to the Windsor Hotel
  • Return transfers back to the Crown Perth are at 8.00 pm, 8.30 pm, 9.00 pm, 9.30 pm and the last bus is at 9.45 pm.

WA CHAPTER GATHERING

• Time:  7.00 – 9.00 pm
• Location: Saloon, The Station, 1 Mends St, South Perth
• Bus Transportation:
  • Buses will leave from Crown Perth Riverside Entry (SEE MAP) at 6.30 pm to take you to South Perth Esplanade which is short walk to The Station.
  • Return transfers back to the Crown Perth are at 8.00 pm, 8.30 pm, 9.00 pm, 9.30 pm and the last bus is at 9.45 pm.

All About the App … and BE IN IT TO WIN IT!

Firstly – the most important thing … Have you downloaded the Conference App yet?

Populate Your Profile Details

NOW’S THE TIME TO START PLAYING THE GAME!

Welcome to Conference QR Hunt—the interactive game for the Empowering Success International Conference. Get ready to have fun, make connections, get valuable resources, and score points while you’re at it!

Climb your way to the top of the leaderboard by interacting with the App and scanning the hidden QR codes (use the scanner within the game).

The Three Ways to Acquire Points:

Meet the Exhibitors – QR Code Challenges
Each Exhibitor has been given a QR code worth points. You will need to interact with them to ask for the code. Browse their booths or consider joining the Exhibitors’ Speed Networking Session at 11.35am on Thursday 12 September for a hit of points!

Hidden Bonuses – QR Code Challenges
We’ve been a bit sneaky and we’ve hidden some QR codes throughout the Conference venues. You will receive extra points if you find and scan them!

App Aficionado – in App Challenges
Get to know the App and its functionality and you will receive points for your clicks and taps! Get to know our Exhibitors before the event by viewing their profile pages, and receive more points! View the Sessions that are available and make yourself familiar with the App … and the game! There are so many points available so jump on in!

Please note: You will need to scan the QR code within the App Game itself to claim the points – please do not use your normal photo scanner. To access the Game QR Scanner:

• • Tap on the ‘Meet the Exhibitors’ category (within the Game App)
  • Tap on an Exhibitor. You will be given the option to use scan the QR Code, or to write in the QR Code.
  • Note: This also applies to the ‘Hidden Bonuses’ category.

Check out the rules below, and most importantly… have some fun and meet new people!

The Conference QR Hunt Rules:

1. The Conference QR Hunt concludes on Friday 13 September at 11am.
2. The intent of the QR Hunt is to create, connect, communicate, discover, and share.
3. Use the QR Hunt to foster a positive, inclusive, and safe environment for you and other attendees.
4. Prizes will be announced on Friday 13 September during the Conference Close.
   • There are three gift card prizes valued at $500, $300 and $200 – 1st, 2nd and 3rd prize respectively.
   • In the event that there is a tie at the top of the Leaderboard (two or more ‘Leaders’), the names of the Leaders will be put into a draw and will be drawn out in winner order (1st, 2nd and 3rd).
   • The organisers’ decision is final.
5. This is a bit of networking and engagement fun! Please play the game in the spirit in which it was intended.

Good luck to all gamers!

All the Little Extras …

But First … Coffee!

Start the day feeling energised! Visit the Coffee Carts in the Exhibition Hall, and while you’re there, make sure to stop in and say hi to our Coffee Cart Partners:

• Enquiry Tracker (Booth 50)
• Prime Super (Booth 55)

HAVE A PLAY AND HAVE YOUR SAY

Happy Snaps at the Photo Booth

Capture Conference memories with colleagues! Visit the Photo Booth in the Exhibition Hall, and while you’re there, make sure to stop in and say hi to our Photo Booth Partner:

• New Word Order (Booth 49)  

Relax and Chill At The Wellness Hub

We invite you to take advantage of the Wellness Hub activities we’ve arranged for you in the Exhibitor Hall. At various locations throughout the Hall, there will be games and activities to help you to destress and rejuvenate. And, there will even be professional Masseuses available on Wednesday 11 September, from 12.30pm-5.30pm. So, stop by on Wednesday to find that elusive moment of pause!

Exhibitor Prizes and Give-Aways

As always, our Exhibitors have a wealth of knowledge and information to share with you. And, as is often the case, they also have prizes and give-aways waiting for you at their Booths. Make sure to spend some time in the Exhibitor Hall to find out how you can maximise your impact at your institution and find the answers to the many challenges you may face.

The Weather, Dress Codes and What to Pack

The Weather

The following table is from the iPhone weather App. Of course, this potentially could change, so we do recommend packing a jacket for indoors, a coat for the cooler evenings and an umbrella may just come in handy!

Conference Dress Code

• General Conference Workshops and Sessions: Smart Casual/Business Attire
• Marts&Lundy Welcome Event: Smart Casual 
• Chapter Gatherings: Smart Casual
• iDAT Conference Celebration: Theme – Dress to Impress with a Splash of Pink

Additional Items to Pack:

• Comfortable shoes
• Umbrella (for the walk to the iDAT Conference Celebration, if needed)
• Jacket (for indoor air conditioning)
• Coat (for cooler evenings)

The Final Program & Social Program Details

Get ready to CONNECT, EXPLORE and TRANSFORM!

For the most updated version of the Conference Program, CLICK HERE

For the most updated Social Program information, CLICK HERE

How to Get the Most out of the Conference

For a Conference Experience that’s Smooth Sailing …

1. Download the Conference App – this will be your main source of information throughout the Event.
2. Study the Conference Program before you get to the venue and highlight your ‘must-see’ Sessions. Use the App to create your schedule in advance, so that it’s easily accessible on the day!
3. Make sure to visit the Exhibitors in between Sessions and during refreshment breaks. Our Partners’ support has truly made it possible for us to provide this Conference for you. They’ve got some great solutions to some of your key Advancement office challenges, and they’ll have a good understanding of what you need (and what you don’t) – so we strongly encourage you to stop by their booths!
4. Make notes, take photos, access the materials that are available to download … and do it while you’re there. It’s so easy to forget those great ideas that inspired you during a Session, once you’re back at the office.
5. At the end of each Session, highlight three things that you’re going to act on.
6. Wear comfy shoes! (Your feet will thank us later for this one!)

Explore Perth

The 5 ‘Must Dos’ in Perth

The following information is extracted from the Business Events Perth website.

1. Check out the Fremantle Markets

Speed Networking & a Huge Thank You to our Valuable Partners

We Couldn’t Do It Without You!

Thank you to the following Partners and Exhibitors for their support of the Empowering Success International Conference. We encourage Delegates to visit the Exhibition Hall during the course of the Conference, to get to know our Partners and Exhibitors and find out more about how they can assist you. 

There are many opportunities throughout the Conference to meet with the Partners and Exhibitors … and follow are the guidelines around the Speed Networking activity scheduled for Day 2.

Speed Networking Information:

1. How can your organisation benefit my institution?
2. How can your organisation make my role better / easier?
3. What three things do I need to know about you as an organisation?
4. Can I scan your QR Code?

There are 35 Partners and Exhibitors in total – all of which are experts in various functions and aspects of the Advancement office! We encourage you to meet with them all – and don’t forget to ask to scan their QR Codes while you’re there … as Partner/Exhibitor scans add points in the Conference QR Hunt!

Code of Conduct and Other Important Policies

The following information is provided, in the spirit of the Educate Plus tradition of respect, professionalism and collegiality …

Members, sponsors, supporters and partners of Educate Plus, by virtue of their responsibilities, represent their schools, colleges, universities or companies to the wider community. You, therefore, have a special duty to exemplify the best qualities of your institution and to observe the highest standards of personal and professional conduct.

Professional Conduct Review and Ethics Committee

Educate Plus maintains high standards of ethics and practice for its members, supporters, sponsors and partners. Each must observe the Code of Ethics and Conduct, and Educate Plus enforces these codes, where necessary, by cautions or warnings, or by suspending or withdrawing membership rights and privileges.

Educate Plus has a zero-tolerance policy toward any form of discrimination and any instances of discriminatory comments or actions will be addressed promptly and appropriately, in accordance with our Code of Conduct. We recognise that members may hold diverse perspectives, but our priority is to ensure that any expressions of support or viewpoints are conveyed respectfully and do not infringe on the rights or safety of others. We encourage open dialogue but will not tolerate hate speech, incitement or any form of harassment.

The Board deals with issues relating to the Code of Conduct and any complaints about the behaviour of a member, sponsor, supporter or partner of Educate Plus may be made to either the Chapter of which that person is a member or to the Board, through the CEO.

To access the full statement, CLICK HERE