From the Summit Committee

Less than a week to go now! Your WA Chapter Committee have been working on the Summit for almost a year now, and we are delighted to have you join us at the University Club of Western Australia for what promises to be an inspiring and impactful gathering.

This year’s specially curated Program brings together thought leaders and sector experts to explore key themes, share innovative practices, and spark meaningful conversations.

Alongside the sessions, the Summit offers valuable opportunities to network, reconnect with peers, and build new professional relationships.

My thanks go to the dedicated Summit Committee, whose vision and hard work have made this event possible. We also thank our valued Sponsors and Exhibitors for their continued support of Educate Plus events. And finally, we wish all Delegates a rewarding experience and every success as you take part in this dynamic and collaborative Summit.

This eNewsletter contains information you need to know to ensure the Summit is an amazing experience for you! I encourage you to read through, and to especially note the information regarding how to download the App if you haven’t already done so. The App will be the primary source of information during the Summit, and therefore it is extremely important that all Delegates have the App on their devices.

See you next week!

Let’s Make Tomorrow… and create the future together!

Laura Kendall
WA Chapter President | Educate Plus

Director of Community and Sustainability
Guildford Grammar School

Know Before You Go

Date

Thursday 22 and Friday 23 May 2025

Venue

The University Club of Western Australia, The University of Western Australia, M800, 35 Stirling Highway, Crawley, Western Australia 6009.

The Club is located at Hackett Entrance 1, Hackett Drive in Crawley

Parking

Guests attending the Club can park in any of the yellow bays across Campus. The closest options are in car park 5 (Hackett Entrance, immediately adjacent to the Club) however there are several additional car parks within a 10-minute walk of the Club. Parking is charged at $3.00 per hour. CLICK HERE to access further parking information.

Public Transport

The Club is also accessible by bus 24. 96, 97, 102, 103, 107, and 950. The closest stop is on the corner of Stirling Highway and Hacket Drive, approximately a 5-minute walk from the Club.

Registration Desk & The Check-In Process

Check-In Location:

The Summit Registration Desk is located in the Ground Floor Terrace

Delegate Check-In Times:

The Summit Registration Desk is open as follows:

• Thursday 22 May:
  • Open – From 8.00am
  • Collect your Name Badge and Program
  • Tea and Coffee available upon arrival
  • After Checking In, please proceed to the Exhibition space until Summit start time
  • SchoolBench Sundowner Networking Drinks 5.20pm-6.20pm
  • Close – 6.20pm
• Friday 23 May:
  • Open – From 8.00am 
  • If not previously Checked-In, collect your Name Badge and Program
  • Tea and Coffee available upon arrival
  • After Checking In, please proceed to the Exhibition space until Summit start time
  • Close – 4.50pm 

Exhibitor / Sponsor Check-In Process (and Bump-In)

• Exhibitor Bump-In Time: Thursday 22 May from 7.00am onwards
• Please make sure that you stop by the Registration Desk to Check-In and collect your Name Badge and a copy of the Program 

General Information

Wifi Access and Connectivity:

The University Club’s WIFI service will be available. To login:

• Open your phone’s settings and select Unifi Guest
• The Password will be provided onsite (Check the signs at the Registration Desk and in the Foyer Area)

Summit Contact Information:

• For Summit related enquiries, please visit the Summit Registration Desk in the Ground Floor Terrace (open from 8.00am daily).
• If the Summit Registration Desk is unattended, the Summit organiser, Laura Kendall can be reached on 0413 590 458. Alternatively, the Educate Plus information number is 1300 337 587.

Dress Code:

Smart Casual / Business Attire. Don’t forget to pack a jacket for indoor air-conditioning.

Speaker Presentations: 

The Speaker Presentations (where permission has been granted) will be made available to Delegates after the conclusion of the Summit.

Feedback:

We’d love to know what you think about the Sessions and overall Summit organisation. At the conclusion of each Session, you will be able to answer a short Feedback Survey via the App.

In addition, at the conclusion of the Summit, a more in-depth Feedback Survey will be emailed to all Delegates. Please take the time to provide us with your valuable feedback, as it will help to shape the planning of our future Conferences and Summits.

Lost & Found:

If you find any item that someone may have lost, please take it to the Summit Registration Desk. Similarly, if you lose something, make sure to check to see if it’s been handed in at the Desk.

First Aid Information:

Should you need access to First Aid, contact the Summit organiser, Laura Kendall, on 0413 590 458.

Accessibility Information:

Should you need accessibility assistance, please visit the Summit Registration Desk

The App and the Game … Be In It to Win It!

Firstly – the most important thing … Have you downloaded the Conference App yet?

App Gamification and the Leaderboard

Have Fun … The App enables you to compete with fellow delegates to earn points as you interact with Exhibitors, engage with Colleagues and explore the App. The more you use the App, the higher you climb on the Leaderboard.

The points will be tallied during the final Afternoon Tea break on Friday, and the winner will be announced in the Summit Close Session.

The Prize … A $100 gift card will be awarded to the Delegate who has accumulated the most points. If there are several people on the top score, then a name will be drawn out of a hat.

To Score Points … Points are earned as you interact, engage and explore. The more you do so, the more points you will accumulate. For example:

• 100 pts – Interact with an Exhibitor and scan their QR code
• 50 pts – Login for the first time
• 50 pts – View Notifications
• 50 pts – Complete a Session feedback survey
• 40 pts – Update your profile
• 40 pts – Update your profile image
• 30 pts – Send a message to a colleague
• 30 pts – Comment on a page
• 30 Pts – Post a status update
• … and many, many more opportunities to accumulate points!

First Things First … Make sure you are logged into the App (using the email address that you supplied upon registration, and your newly created password) to activate the gamification function.

To Scan an Exhibitor QR Code … Click into the QR Scanner Icon and scan the Exhibitor’s QR code. The scan will automatically be recognised within the gamification function and your points will be allocated. You will only receive points the first time each Exhibitor is scanned. However, if you manage to scan all Exhibitor’s QR codes, you will be awarded bonus points once the final Exhibitor is scanned.  

The Bookmark Function

This is an incredibly useful function as it enables you to save all your important information in one place – under the ‘Login’ Icon.

To Bookmark … The Bookmark function is available in the following Icons:

• Program
• Speakers
• Sponsors
• Exhibitors
• Delegates

To Create Your Schedule … Click into the Program Icon. Review the Sessions, and click on the Bookmark Icon for those you’d like to attend. To access your created Schedule, click into the Login Icon.

To Obtain and Export Delegate Details … Click into the Delegates Icon. Click into the Delegate’s name and click on the Bookmark Icon. To access your created list of Delegates, click into the Login Icon. You are also able to take notes for each Delegate and export these notes to your email address. Simply click on the ‘Export Notes’ function whilst in the Login Icon.

To List Sponsors / Exhibitors / Speakers … Similar to the Delegates information above, click into the relevant Icon, then click on the Bookmark Icon. Note that only the Bookmarked Delegate details can be exported to your email address. The details of the Sponsors / Exhibitors / Speakers remain within the App. If you’d like to export the details of a Sponsor / Exhibitor or Speaker (and they are also a Delegate), then simply Bookmark their details by clicking into the Delegate Icon. Or, simply scan their QR Code, which will send their details to the ‘My Delegates’ list.

Taking Notes and Exporting Content

To Take Notes … Click into the Program Icon and select a Session. Then, select the pencil Notes Icon and this will take you to a notepad … and simply start typing away! Notes are automatically saved – you can leave and come back to your notes as often as you like.

To Export Your Notes … When you have finished taking notes, you can send these to an email address. To do this, click into the Login Icon then select ‘Export Notes’. You will be asked to enter in your email address, and the notes will then be sent there.

Important Note about Notes … The notes will stay on the Summit App as long as you leave the App on your device. If you delete the App, then the notes are also deleted, so make sure that you export your notes prior to deleting the App.

Connecting with Colleagues and Exchanging Details

In addition to using the Bookmark function, you can also use the QR function to connect with colleagues and exchange contact details

1. Click into your in-App QR Scanner
2. Have your colleague click into their in-App ‘My QR Code’ icon
3. Scan your colleague’s QR Code
4. Repeat the process, but with switched roles, to enable your colleague to scan your QR Code

Finally, for More App Tips – Make Sure to visit the FAQs and App Tips Icons 

… and importantly, don’t forget to refresh your App frequently!

To do this, simply click on the ‘Settings’ wheel (top right of screen) and click ‘Check for Updates’. Please aim to do this multiple times per day, to check for any Program updates, or additional messages or notifications.

The Final Program

The WA Chapter Summit Program…

Consists of 2 Full Days of learning content (22 and 23 May), with Sundowner Networking Drinks at the end of Day 1, 22 May.

The Program, designed to equip you with the latest insights, practical strategies and real-world solutions, includes a dynamic mix of:

• 3 inspiring Keynotes
• 3 interactive Workshops
• 28 engaging Sessions

With an exceptional lineup of speakers and expert practitioners, the Summit offers a not-to-be-missed opportunity to learn, connect and grow.

To view the final Progam CLICK HERE

Making the Most of It

For a Summit Experience that’s Smooth Sailing …

1. Download the Summit App – this will be your main source of information throughout the Event.
2. Familiarise yourself with the Summit Program before you get to the venue and highlight your ‘must-see’ Sessions. Use the App to create your schedule in advance, so that it’s easily accessible on the day!
3. Make sure to visit the Exhibitors in between Sessions and during refreshment breaks. Our Sponsors’ support has truly made it possible for us to provide this Summit for you. They’ve got some great solutions to some of your key Advancement office challenges, and they’ll have a good understanding of what you need (and what you don’t) – so we strongly encourage you to stop by their booths!
4. Make notes, take photos, access the materials that are available to download … and do it while you’re there. It’s so easy to forget those great ideas that inspired you during a Session, once you’re back at the office.
5. At the end of each Session, highlight three things that you’re going to act on.
6. Wear comfy shoes! (Your feet will thank us later for this one!)

Summit Sponsors and Exhibitors

We Couldn’t Do It Without You!

Thank you to the following Sponsors and Exhibitors for their support of the WA Chapter Summit. We encourage Delegates to visit the Exhibition Hall during the course of the Summit, to get to know our Sponsors and Exhibitors and find out more about how they can assist you. 

There are many opportunities throughout the Summit to meet with the Sponsors and Exhibitors … and we encourage you to make sure you do! (And don’t forget to scan each Exhibitors’ QR Code to accumulate the points for the App Gamification challenge!

Summit Sponsors

Summit Exhibitors (Not Already Listed Above)

• Cognito
• Faria Education Group
• Charidy

 

 

 

 

 

 

 

 

Code of Conduct / Positive Action

Positive Duty – Creating a Safe & Respectful Event

Educate Plus is committed to providing a safe, inclusive and respectful environment for all Delegates, Staff, Sponsors and Exhibitors.

If you see or experience something concerning, please report it confidentially to an Event organiser at the Registration Desk.

Let’s work together to create a positive, safe and welcoming environment for everyone!

Professional Conduct Review and Ethics Committee

Educate Plus maintains high standards of ethics and practice for its members, supporters, sponsors and partners. Each must observe the Code of Ethics and Conduct, and Educate Plus enforces these codes, where necessary, by cautions or warnings, or by suspending or withdrawing membership rights and privileges.

Educate Plus has a zero-tolerance policy toward any form of discrimination and any instances of discriminatory comments or actions will be addressed promptly and appropriately, in accordance with our Code of Conduct. We recognise that members may hold diverse perspectives, but our priority is to ensure that any expressions of support or viewpoints are conveyed respectfully and do not infringe on the rights or safety of others. We encourage open dialogue but will not tolerate hate speech, incitement or any form of harassment.

The Board deals with issues relating to the Code of Conduct and any complaints about the behaviour of a member, sponsor, supporter or partner of Educate Plus may be made to either the Chapter of which that person is a member or to the Board, through the CEO.

To access the full statement, CLICK HERE

Photography / Videography

Photographs and Videos will be taken throughout the Summit (both official and candid) and some will be uploaded shortly thereafter to the Photo Gallery on the Educate Plus Website.

Some photos may also be used in Social Media posts, and/or used for promotional purposes. Your permission for this was given at the time of Registration.

Summit Attendee List

Educate Plus will be sharing an Attendee list with your name, job title, institution and email address with all Summit attendees including Sponsors and Exhibitors.

This list will contain the details of Attendees who have their permission at the time of Registration.  

Program Changes

Educate Plus reserves the right to make last minute alterations to the Program or Speakers if necessary, to ensure the success of the event.

Cancellations

Educate Plus is not responsible for any cancellation or change fees caused by airlines, hotels or travel agents.