{"id":1564,"date":"2025-11-28T11:39:21","date_gmt":"2025-11-28T00:39:21","guid":{"rendered":"https:\/\/www.thebuzz.net.au\/educateplus-wa\/?post_type=article&#038;p=1564"},"modified":"2025-11-28T17:14:30","modified_gmt":"2025-11-28T06:14:30","slug":"future-ready-schools-marketing-smarter-with-ai","status":"publish","type":"article","link":"https:\/\/www.thebuzz.net.au\/educateplus-wa\/article\/future-ready-schools-marketing-smarter-with-ai\/","title":{"rendered":"Future-Ready Schools: Marketing Smarter with AI"},"content":{"rendered":"<p>With the 2025 edition of Face-2-Face Magazine just moments away from dropping, we are thrilled to share a sneak peak into an article from your very own WA Chapter colleague, Margo Bastow!<\/p>\n<p>(And keep an eye on your inbox for the F2F Magazine launch &#8211; there are a couple more fabulous articles from fellow WA Chapter Members &#8230; plus over 20 contributions from across Australia, New Zealand and Asia!)<\/p>\n<p>&nbsp;<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-1592\" src=\"https:\/\/d1dfwahqlx324v.cloudfront.net\/uploads\/sites\/19\/2025\/11\/BASTOW-Margo-1024x1024-BW-300x300.jpg\" alt=\"\" width=\"200\" height=\"200\" srcset=\"https:\/\/d1dfwahqlx324v.cloudfront.net\/uploads\/sites\/19\/2025\/11\/BASTOW-Margo-1024x1024-BW-300x300.jpg 300w, https:\/\/d1dfwahqlx324v.cloudfront.net\/uploads\/sites\/19\/2025\/11\/BASTOW-Margo-1024x1024-BW-150x150.jpg 150w, https:\/\/d1dfwahqlx324v.cloudfront.net\/uploads\/sites\/19\/2025\/11\/BASTOW-Margo-1024x1024-BW-768x768.jpg 768w, https:\/\/d1dfwahqlx324v.cloudfront.net\/uploads\/sites\/19\/2025\/11\/BASTOW-Margo-1024x1024-BW.jpg 1024w\" sizes=\"auto, (max-width: 200px) 100vw, 200px\" \/><\/p>\n<p>Margo Bastow CPM GAICD F.EdPlus<br \/>\nDirector of Community Relations<br \/>\nSanta Maria College WA<\/p>\n<p>&nbsp;<\/p>\n<p>Budgets are tight. Teams are lean. Expectations keep climbing. For marketers in education, the pressure to \u201cdo more with less\u201d has never been greater.<\/p>\n<p>Artificial Intelligence (AI) is beginning to offer us a way forward \u2014 not just for speed, but for smarter, higher-quality work. Its promise lies in freeing people to focus on the most human parts of the job: building relationships, telling stories, and shaping the future of our schools.<\/p>\n<p><em><strong>\u201cAI is not about speed for speed\u2019s sake. It is about working better and smarter.\u201d<\/strong><\/em><\/p>\n<p><strong>Moving Beyond Dabbling<\/strong><\/p>\n<p>At the 2025 WA Chapter Summit, I introduced the CRIT method for prompting \u2014 Context, Role, Interview, Task (a framework created by Leadership coach Geoff Woods). It turns even a basic chatbot into a purposeful partner. Since then, AI has accelerated fast. The question is no longer whether institutions should use it, but how confidently and consistently they will.<\/p>\n<p>Following, are the five levels of AI where educational institutions need to be building skills. The key is not to stop at Level 1. Each level builds on the last. The schools that thrive will be those that keep progressing.<\/p>\n<ul>\n<li><strong>Level 1<\/strong>. LLMs (Chatbots). Most institutions start with ChatGPT or Gemini for quick drafts and summaries. They are useful but limited, struggling with memory and consistency. Better prompting, such as CRIT, matters for purposeful results.<\/li>\n<li><strong>Level 2<\/strong>. Custom GPTs + Projects. Together, these move beyond one-off chats into reusable systems. Custom GPTs become digital teammates, shaped to your institution\u2019s voice and values. Projects act like a personal filing cabinet, holding context, resources and your GPTs in one place so you do not start from scratch every time. Both features are available on the free plan, although paid plans offer higher limits and more capability. This level brings consistency and time savings, helping staff spend less time repeating work and more time building relationships that matter.<\/li>\n<li><strong>Level 3<\/strong>. Workflows. Tools like Zapier, Make, or n8n connect AI to your existing systems, automating tasks such as routing enquiries, updating databases, or triggering Communications. They free staff for higher-value work while ensuring routine processes happen reliably.<\/li>\n<li><strong>Level 4<\/strong>. AI Agents. Unlike workflows that follow recipes, agents work autonomously toward a goal. You set the outcome, such as \u201crun an Open Day campaign,\u201d and the agent decides the steps: drafting emails, segmenting audiences, posting reminders, and adjusting based on engagement.<\/li>\n<li><strong>Level 5<\/strong>. Vibe Coding. On the horizon, this will allow you to describe an App in plain English, and AI builds it for you. Early platforms like Lovable, Replit, and Reverence AI are already showing what\u2019s possible. Imagine creating a parent engagement tool without writing a single line of code.<\/li>\n<\/ul>\n<p>\u201c<em><strong>At its best, AI is not replacing our people but amplifying their capacity to do the work only humans can do.\u201d<\/strong><\/em><\/p>\n<p><strong>The Leadership Imperative<\/strong><br \/>\nThe age of casual experimentation is fading. The marketers who thrive will be those who move beyond dabbling, investing in stronger systems, clearer strategies, and more confident teams.<\/p>\n<p>\u201cAI will not wait for us. The question is\u2026 will we step up and shape it, or be shaped by it?\u201d<\/p>\n<p><strong>Key Tips<\/strong><\/p>\n<ul>\n<li>Master prompting. Clear input creates accurate, values-aligned output.<\/li>\n<li>Build systems. Use Custom GPTs + Projects (paid plans) to reduce repetition and scale consistency.<\/li>\n<li>Keep progressing. Move beyond LLMs toward Workflows, Agents, and Vibe Coding to stay ahead.<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-1594 size-full\" src=\"https:\/\/d1dfwahqlx324v.cloudfront.net\/uploads\/sites\/19\/2025\/11\/IMAGE-2-AI-Enhanced-Content-Marketing-Team.jpg\" alt=\"\" width=\"623\" height=\"467\" srcset=\"https:\/\/d1dfwahqlx324v.cloudfront.net\/uploads\/sites\/19\/2025\/11\/IMAGE-2-AI-Enhanced-Content-Marketing-Team.jpg 623w, https:\/\/d1dfwahqlx324v.cloudfront.net\/uploads\/sites\/19\/2025\/11\/IMAGE-2-AI-Enhanced-Content-Marketing-Team-300x225.jpg 300w, https:\/\/d1dfwahqlx324v.cloudfront.net\/uploads\/sites\/19\/2025\/11\/IMAGE-2-AI-Enhanced-Content-Marketing-Team-145x109.jpg 145w, https:\/\/d1dfwahqlx324v.cloudfront.net\/uploads\/sites\/19\/2025\/11\/IMAGE-2-AI-Enhanced-Content-Marketing-Team-290x218.jpg 290w, https:\/\/d1dfwahqlx324v.cloudfront.net\/uploads\/sites\/19\/2025\/11\/IMAGE-2-AI-Enhanced-Content-Marketing-Team-600x450.jpg 600w, https:\/\/d1dfwahqlx324v.cloudfront.net\/uploads\/sites\/19\/2025\/11\/IMAGE-2-AI-Enhanced-Content-Marketing-Team-200x150.jpg 200w\" sizes=\"auto, (max-width: 623px) 100vw, 623px\" \/><\/p>\n","protected":false},"excerpt":{"rendered":"<p>With the 2025 edition of Face-2-Face Magazine just moments away from dropping, we are thrilled to share a sneak peak into an article from your very own WA Chapter colleague, Margo Bastow! (And keep an eye on your inbox for the F2F Magazine launch &#8211; there are a couple more fabulous articles from fellow WA [&hellip;]<\/p>\n","protected":false},"featured_media":1593,"comment_status":"closed","ping_status":"closed","template":"","class_list":["post-1564","article","type-article","status-publish","has-post-thumbnail","hentry"],"_links":{"self":[{"href":"https:\/\/www.thebuzz.net.au\/educateplus-wa\/wp-json\/wp\/v2\/article\/1564","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.thebuzz.net.au\/educateplus-wa\/wp-json\/wp\/v2\/article"}],"about":[{"href":"https:\/\/www.thebuzz.net.au\/educateplus-wa\/wp-json\/wp\/v2\/types\/article"}],"replies":[{"embeddable":true,"href":"https:\/\/www.thebuzz.net.au\/educateplus-wa\/wp-json\/wp\/v2\/comments?post=1564"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.thebuzz.net.au\/educateplus-wa\/wp-json\/wp\/v2\/media\/1593"}],"wp:attachment":[{"href":"https:\/\/www.thebuzz.net.au\/educateplus-wa\/wp-json\/wp\/v2\/media?parent=1564"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}