NSWACT e-News May 2020 - 2 June 2020

President’s Message

Dear NSW/ACT Chapter Members,

At times like these we need to keep celebrating even the smallest of things, like making it half way through the longest year ever!

I read somewhere recently that we may all be weathering the same storm but we are all in very different boats. This really resonated with me in comparison to the vastly over-simplified and impersonal phrase ”we are all in this together”.

So – how is your boat at this halfway point? Does it need a little TLC – perhaps a new sail or rudder to assist in navigating the remainder of 2020….or indeed are you ready for a trade-in and upgrade to another model? The upcoming June long weekend is an ideal time to take stock, bail out some water and do some repairs, and literally clear the decks!

Personally, I feel like everyone is waiting…

Whether it be the palpable tension waiting for the dreaded news of a confirmed COVID-19 case in your institution (well-oiled crisis management plans at the ready) or whether you find yourself with a little extra time on your hands waiting for some resemblance of normality “to get on with it”. Either way, we as humans can find simply waiting, quite the challenge. I encourage you to lean into your networks both professional and personal at this time and take a stroll…you will see the beginnings of our cities and towns coming out of their cocoons, shaking out their wings and getting ready to jump back in.

Finally, I am so grateful to our committed and passionate Chapter Committee, thank you for your contributions to this newsletter, and for the support of our dedicated Head Office – keep being you.

A heartfelt thank you to an outgoing committee member, Belinda James – wishing you bon voyage, Belinda, as you begin your next adventure in Melbourne.

Onwards!

Myfanwy Stanfield
NSW/ACT Chapter President

Leadership Learnings during Covid-19

Leadership Learnings during Covid-19

The current global crisis has seen school principals and leaders respond with creativity, ingenuity and innovation in order to keep our schools a place of learning, of creativity and of community. Our principals and school leaders have been guided by our nation’s leaders in responding to the challenges that COVID-19 has presented. However, each school community has been given autonomy to make decisions – decisions that meet the needs of each of our unique communities. 
 
Here are some of the wonderful ways our Educate Plus member schools have faced these times of uncertainty and focussed on maintaining our wonderful learning communities, to keep our students, teachers and parents connected, and to help build the resilience that we need to overcome the obstacles and challenges that life throws at us.

 

Ascham’s Dalton Plan

Andrew Powell, Ascham’s Head of School, praised the School’s Dalton Plan for preparing their community to face the challenges of remote learning.

Treating setbacks as opportunities to learn is strongly embedded in our culture and is complemented by the Dalton Plan’s teaching philosophy, which focuses on collaboration, responsibility, reflection and independence. This philosophy has been particularly helpful in ensuring our girls transitioned into remote learning quickly …[allowing] our Dalton Plan to come into its own this year.’

Complementing Ascham’s Remote Learning Plan (RLP) is their Wellbeing@Home program, which was embedded into the RLP and was a natural extension of the School’s extensive wellbeing activities that occur every day on campus, year-round. Andrew Powell said that the launch of the program was, ‘in keeping with our School values-the sense of community and collaboration has been overwhelming.’ The Wellbeing@Home program was built around the School’s nine core values, most importantly the four of courage, resilience, ambition and kindness. Ascham drew on the latest evidence and research to ensure the program supported its students throughout what was a changing and dynamic time.

All aspects of Ascham School pivoted quickly and very successfully to virtual offerings, including community service, co-curricular activities, sports coaching and even parent/teacher interviews.

COVID-19 has opened the door to a vast array of innovative teaching and learning approaches at Ascham. The School has reimagined so much, and delivered programs and activities in ways that may soon become the norm-as many of the changes have been embraced and offer new ways for their community to learn, live and work together.

 

Canberra Grammar School 
Canberra Grammar School – like many schools – was required to very quickly adjust to the circumstances surrounding the COVID-19 pandemic, which started at the end of Term 1. As the impact of COVID-19 on schooling became clearer, CGS quickly organised a response team, bringing together the Whole School Leadership Team, Risk and Compliance, Education Technology, and Communications to prepare a plan that would see the roll-out of remote learning to more than 2,000 students, while still providing on-campus support to the children of essential workers, or for those who could not learn at home.

Focusing on creating a simple-as-possible pathway to remote learning, our student and learning portal – which had just undergone a complete transition to a new platform – was adjusted to create a central space for remote learning and resources, along with subject areas adjusting to create modified content. In addition to the remote learning resources, CGS utilised video conferencing software to deliver interactive and classroom-like lessons. The School was also in the fortunate position to have tested remote learning methods with students who were unable to learn on-campus at previous stages.

From a teacher’s perspective, the professional learning in subject delivery was vital as it upskilled teachers in a short time, and allowed teachers to continue to deliver on educational outcomes, while working towards making lessons concise.

While only so much can be achieved in a short time, with the support of teachers, operational staff, students, and parents the School was able to meet its academic and community outcomes by delivering a remote learning program that kept students engaged and learning. However, we are pleased to be delivering on-campus learning again and engaged in the personal qualities, interactions and soft-skills that create the best environment for our community.

While looking at content delivery through remote learning, CGS also took the opportunity to reflect on the curriculum, co-curricular program, and events and activities and consider what process of simplification the School might undergo to refine its offerings and operations post COVID-19.

 

Kincoppal’s Courage and Confidence 
Principal Maureen Ryan said, ‘As we begin Term 2, Madeleine Sophie Barat’s words “Courage and Confidence – even to moving mountains if need be!” really come to mind. As a School we have adapted, and found flexible, creative solutions to deal with the challenges of COVID-19…Teachers have reacted positively and with resilience to these challenges. They are now constantly seeking new methods to deal with the changed learning environment and to cater for students with different needs, from Kindergarten to Year 12…All teachers have embarked on a steep technological learning curve.’

 

PLC Sydney’s Power Up Wednesday’s
In Term 2 PLC was mixing things up a little with the introduction of POWER UP WEDNESDAYS! For Years 7-10 this means undertaking a series of creative and engaging projects such as the Balance and Fitness Carnival, Living History Project and Portraits in Isolation.

 

Pymble Ladies’ College Gives Back
Pymble’s response to COVID-19 included practical outreach activities ‘to keep the community feeling connected during a time when people had never felt more apart’, according to Pymble Ladies’ College Principal, Dr Kate Hadwen.

Activities in the Pymble Gives Back program included students sending videos and letters to residents in aged care facilities, sewing fabric hearts to comfort newborn babies in the Neonatal Intensive Care Unit at Westmead Hospital, knitting squares to turn into blankets for the Wrap with Love charity, becoming an online reading buddy to support younger students practising their reading and volunteering for wheelie bin duty for the disabled and elderly. Students, staff, parents and alumni also kept in touch with the community by cooking meals and delivering donations of supplies to women’s shelters across Sydney, feeding an incredible seven shelters thanks to deliveries three times per week.

Out of the kitchen, in response to reports of personal protective equipment (PPE) shortages for Australian healthcare workers, Pymble IT and TAS staff put their 3D machines to good use by producing up to 30 face shields per day.

‘At Pymble, we were certainly all in this together,’ Dr Hadwen said. ‘It takes a team effort to stay connected – and our students and our staff were very much up to the task.’

 

Santa Sabina’s Santa Strong
The Santa Strong program was introduced in Phase Two of the Remote Learning Plan. The enhanced experience ensures that the students are connected, energised and engaged through virtual weekly assemblies and community activities, music including a virtual wholeschool choir, wellness, spirituality, co- curricular activities, enrichment, physical and cultural activities. An extra period has been added to the timetable to provide students with an important time to be active, creative and connected. College Principal Paulina Skerman said, ‘We recognise that student wellbeing during this time must be a priority. These sessions are designed with wellness in mind and never has this been more important.’

 

St Andrew’s Cathedral School ‘test and learn’ approach
St Andrew’s Cathedral School adopted a ‘test and learn’ based approach to managing our transition to online learning.

Teaching staff were given the opportunity to ‘test’ systems, approaches, practice and connection with various year groups, returning for whole school and faculty reflection sessions, before the call was made for whole-school remote learning. This enabled teachers to collaborate, test, share evidence and practice with their peers before remote learning was a reality. Wellbeing programs and a concentration on connecting whilst isolated were then able to be given focus, once students were off-site.

 

St Joseph’s College – Off-Site Learning Plan
Director of Teaching and Learning, Mr Matt Bookallil, states “Well before COVID-19 and the implementation of the Off-Site Learning Plan, there was a lot of conversation in education about catering for each of  the different types of learners, the upskilling of teachers and the uptake of new technologies. The personalisation of learning off-site has put us in a better position to cater for those different types of learners, and begin to address the questions about education from a unique perspective.”

 

As a collaborative community of advancement professionals, Educate Plus allows us all to learn from each other, network and connect in order to help our communities particularly during unprecedented times.

 

Wenona’s Athenaeum Learning Pathway
Wenona named its Distance Learning Program the Greek goddess of wisdom and courage – Athena. They said, ‘And when this is all over, the hope is that the Athenaeum Learning Pathway will be an option for students who are in hospital, or chronically ill, or caring for others, or are mums, or are taking Pathways or Life Skills or studying university courses while still in School, or are elite athletes training extensively and competing internationally, or live remotely or in another country, or wish to accelerate years ahead of their chronological age.’

Guidelines for Configuring Zoom Safely and Securely

Guidelines for Configuring Zoom Safely and Securely

Article from TechSoup NZ, Submitted by Sam Lloyd

As organisations increase the use of remote work tools, Zoom usage has skyrocketed. With this, some basic flaws in Zoom’s native and default security have come to light, along with increased concern over privacy. In response to this, Zoom has worked to improve its security and privacy policies.

For most usage, Zoom is safe. However, there may be times when it is necessary to gauge the sensitivity of the content of the meeting and either configure Zoom to be more secure or choose another tool altogether. Below are some ways to configure Zoom for particular use cases.

Use the guide on this page to configure your Zoom account to both maximise your privacy and optimize your experience for different types of remote meetings at your organisation.

Read more…

For the Australian Government eSafety Commissioners guide to Zoom please click on this link: https://www.esafety.gov.au/key-issues/esafety-guide/zoom

Optimising Prospect Engagement

Optimising Prospect Engagement

Article from

The wrong question: When can we start fundraising again? The right question: How can we create a stronger, more enduring community of shared purpose? Engaging your best prospects in more mission-critical ways, now and in the future, through virtual and actual means, will greatly increase their potential to give – when they’re ready to give again. Engagement can occur at four levels, as detailed below. Each complements the other and many donors progress from one to the other. However, too many organisations have relied too long on Informational and Consumable engagement. When COVID-19 struck, the weakness of those strategies became apparent. When top donors are ready to give again, they will give most generously to organisations that have offered them the most rewarding Experiential and Contributory opportunities. Serious donors don’t want organizations to put on shows, they want to show organizations the difference their talent can make.    

Read more…

Don’t miss out on our ‘Best practice in fundraising outreach and communications during Covid-19‘ SIG on June 11. Find out  more and register here.

Great resources from Educate Plus

Great resources from Educate Plus

Due to many contributing factors, new technology, the move to working from home, the present threat of COVID-19, Educate Plus has looked at alternative options to provide our members with the information they need in a supportive environment – a flexible learning and sharing space. We are now offering some of our PD via webinar, which is also recorded for those members who cannot attend at that time and shared as an online resource.

The response to these has been nothing short of incredible, with around 2300 registrations for the various webinars and online training received to date. Not only have these provided a live opportunity for PD, but each has been recorded and uploaded into our Knowledge bank on the website.

“Thanks for the superb series of webinars. These have been most informative and have kept me feeling part of the advancement community.”
Sonia Brennan Wenona

If you would like to view any of these, simply click on one of the links below. Note: These recordings are only available to members and you must log in to our website to view. Read member testimonials here.

Webinars to date:

Leading others through change
SEO for not-for-profit organisations
Managing yourself through change
Facebook Advertising workshops
TAX – DGR guidelines
Videos in isolation
Admissions leading practice in current times
Admissions engagement strategies
DIY Videos
How to find people on LinkedIn and Online
Marketing growth through the COVID crisis
Fundraising essentials in a COVID-19 world
Enquiry Tracker Admissions
Donor and Prospect Research in NZ
Managing the admissions process remotely
How to use video to maximise engagement

 

SIG’s to date:

Admissions WA
Alumni VIC/TAS
Fundraising: Coffee & Conversation
Engaging with Alumni and Donors in a crisis
Fundraising: Annual Giving ‘Show and Tell’
VIC/TAS Online Alumni SIG
VIC/TAS Online Fundraising SIG
NSW/ACT Alumni & Community Relations
Best practice in fundraising outreach and communications during Covid-19

 
 
 
 

All of these events are also offered as as audio recording/podcast if you would prefer to listen than watch a video through the podcast page.

SIG Reports

SIG Reports

Marketing & Comms SIG, 5th March 2020

Love Day

At the Marketing & Comms Special Interest Group (SIG) at Ravenswood, nearly forty people heard Deanne O’Shea, Director Marketing, Communications, Enrolments & Engagement, showcase the details of their award winner Love RAVO Day.

The Love RAVO Day was an opportunity to embrace the colloquial terminology that is used by students, alumni and families when talking about Ravenswood. Inspired by the LOVE statue at the University of Pennsylvania, Principal Anne Johnstone mobilised to create a RAVO statue in the same style. Relevant copyright permissions were secured and the statue was commissioned.

The unveiling of the statue was an opportunity to bring the school together to create a Love RAVO Day, which is becoming a regular highlight of the school calendar. This statue and event provided an opportunity to create a secondary branding of the school that resonates with the community.

An engaging video, featuring almost the entire school, was created to celebrate the day and showcased the unveiling of the statue.

This year Love RAVO Day followed up with a day to pay tribute and raise funds for bushfire fighters and victims. The day also contributed to a new Ravenswood forest where trees are planted to help provide biodiversity and reduce carbon dioxide. The school assembled on the oval in the shape of a heart around a HOPE sign.

The key takeaway was to consider what are some of the unique aspects of your school or institution that you can bring to the fore and create engagement around.

Questions

Following the presentation various questions that affect marketers were asked:

Managing privacy in regards to visuals was discussed. Some schools have chosen to allow families to opt in while others continue with the opt out option. It was also mentioned to let parents know what the impact will be regarding how the images are used and if their child will miss out on being included in the visual records of the school.

Also given the bushfires, floods, power outages and COVID-19, communicating during a disaster was addressed. Having an offsite communications system for texting, emailing, website and social media was reiterated as an important strategy. This includes multiple people having remote access to cloud based databases.

 

Alumni and Community Engagement SIG 17th March 2020

Celebrating 125 years

On 17 March, just before everything went on line, Santa Sabina hosted the NSW Educate Plus Special Interest Group (SIG) morning tea, focussing on their award-winning celebrations for their
125th year.

Yvette Graniero, Director of Community Relations and her team presented some of the highlights of Santa Sabina’s celebration. The year brought the entire community together: students, parents
(present and past), staff (present and past), alumni, their neighbours and the Dominican sisters who founded the school. It was a wonderful unifying year that strengthened their community links,
enlisted a sense of excitement and pride, and showcased the school to each other and the wider community.

Using the theme ‘a golden thread’, Santa Sabina ran an entire year of special events and celebrations including an anniversary mass, high tea, concert, dinner and anniversary fair. Each celebration was one of the “golden threads”.

The concert was a wonderful opportunity to highlight Santa Sabina’s stellar music program. It included a special commissioned piece for the year, and the highlights were filmed and shared with the community and can be used for future marketing opportunities.

The dinner brought together their P&F Association and their Ex-students Association as the organisers. As well as pooling resources, this provided an excellent opportunity for both groups to form strong bonds with each other and the school, laying the foundations for future joint opportunities.

Archives were also used as an excellent engagement tool, in particular their set of before/after photos which copied some lovely archival pictures re-enacted with current students.

A unique aspect of the Santa Sabina celebration was how the stories of the past were interwoven into the drama curriculum, with students retelling Santa Sabina’s own stories in dramatic presentations in different parts of the campus. Santa Sabina also put together a stunning hardcover pictorial book named Weaving the Golden Thread Through 125 stories, featuring a mix of informative, heart-warming, funny stories.

The Santa Sabina team shared some of the challenges, including facing inclement weather during the special filming of everyone on the oval forming the numerals 125, and the need to take over the publication
of their book as outsourcing had resulted in the essence of the community not truly being understood and reflected.

Those attending had the opportunity to ask questions, look at all the anniversary publications and seek clarification on any presentation points while enjoying morning tea. A recording of the meeting is available here on the Educate Plus website, please ensure you are logged in to view.

 

 

NSW Featured member interview

NSW Featured member interview

Interview with Sandy Goddard, Director of Community Development at Canberra Grammar School

 

What are you looking forward to most post COVID?

A return to normal, whatever that will be. I miss the direct personal contact with students, colleagues, friends and family. Remote learning has certainly highlighted advantages in the delivery of classroom curriculum and subject matter, yet it fails to pick up on the subtleties of human interrelationships and makes it significantly more difficult to motivate students.

Have you re-ignited a passion or hobby during COVID?

Gardening. I’ve had the time, the inspiration to get outside and do some landscaping. We have terraced the front of the house, so creating an expansive lawn area and new garden beds has allowed me to plant with a long-term vision in mind. Though my adult sons have had to help as the body is not as fit and strong as it used to be – they do much with greater ease.

Do you have a go to iso food?

Homemade pesto /pistachio pasta but added ‘Covid-3’ to the waist line! A good bottle of Cabernet Sauvignon D’Arenberg’s – the Coppermine Road.

Who would you like to have lunch with and where?

Sir David Attenborough in the Kalahari Desert. As a geographer, I have always been fascinated with his scientific documentaries – the desert ones I have found most fascinating. The world-renowned respect he has achieved from these documentaries and his somewhat eccentric personality lends itself well for an entertaining and meaningful conversation on his life experiences.

Tell us about your favourite food and why?

Favourite food and why? Anything Italian. The Mediterranean foods are so wholesome and not over processed. Initially all the food stuffs of the traditional Mediterranean required no refrigeration – I find this really appealing and does wonders of the taste buds.

Tell us something that might surprise us about you.

I like reading my stars and believe that names somewhat characterise a person.

Motto or personal mantra?

‘You should never walk alone’. Simple and pragmatic, it can be applied to every situation one finds themselves. It gives you the opportunity to help others whilst acknowledging the help others give you. Loneliness would be a terrible feeling.

What’s one thing you couldn’t live without?

My wife, though she doesn’t think so!! Seriously, my family.

What’s the weirdest job you’ve ever had?

Working on a sheep station in my early 20’s having to castrate sheep at lamb marking in the traditional, bushman’s way!

 

 

Welcome to our new members

Welcome to our new members

A very warm welcome to our new members! We look forward to meeting with you at one of our 2020 SIG’s, PD or networking sessions. Please feel free to jump onto our website forum to ask a question, seek advice or listen to other hot topics. We also invite you to join our FB Group which has up to date discussions with Educate Plus members.

First Name Last Name Job Title Current Employer
Richard Bishop Assistant Registrar, Primary Trinity Grammar School – NSW
Tim Bowden Principal Trinity Grammar School – NSW
Kim Brissett PA to Principal Calrossy Anglican School
Emily Buckley Development & Alumni Assistant SCEGGS Darlinghurst
Mary Byrne Staff Services/Risk Compliance Saint Ignatius’ College, Riverview
Sarah Chae Community Events Assistant Pymble Ladies’ College
Paul Dennett Director of Development Queenwood School for Girls
Sandra du Toit Community Engagement Co-ordinator St Andrew’s Cathedral School
Sandra Favaloro Foundation Accountant St Aloysius’ College, NSW
Danielle Finch Deputy Head of School Glenaeon Rudolf Steiner School
Tony Fitzgerald Principal St Mary Star of the Sea College
Jade Goodfellow Administration Assistant Wenona
Rebecca Hambour Enrolments Coordinator St Catherine’s School, Waverley
Andrew Hill Head of School Glenaeon Rudolf Steiner School
Martin Howard-Taylor Alumni Manager St Aloysius’ College, NSW
Sarah Keating Foundation Administration Officer St Aloysius’ College, NSW
Alexis Kenny Development Coordinator Rosebank College
Gea Kyrkilis Marketing Specialist The King’s School
Maryanne Lang Administration Assistant Wenona School
Judy Lezon Administration MLC School, Burwood
Phillipa Lowe Director of Marketing & Communications Trinity Grammar School – NSW
Rachel Marchetto Assistant Registrar Calrossy Anglican School
Laura McCallum Communications and Marketing Officer International Grammar School
Flynn McDermott Director of Development and Community Relations Monte Sant’ Angelo Mercy College North Sydney
Suzy Michael Marketing Administrator Mount St Benedict College
Victoria Miller Development Manager Macquarie University
Susan Mills Head of Alumni Relations Macquarie University
Lisa Moloney Principal MLC Sydney
Andrew Nobbs Marketing Manager Covenant Christian School
Shannon O’Dwyer Deputy Head Academics, TKS Preparatory School The King’s School
Milly Palmer PR and Events Manager The Pittwater House School
Caroline Rich Publications Officer Kinross Wolaroi School
Nicholas Sampson Principal Cranbrook School
Susan Schiro Registrar Roseville College
Maryka Stalley Digital and Social Media Specialist Pymble Ladies’ College
Kate Tadrosse Marketing Specialist The King’s School
Belinda Thackray Foundation Services Officer St Aloysius’ College, NSW
Maddison Thompson Marketing Assistant International Grammar School
Hannah Wellham Media and Communications Officer St Philip’s Christian Education Foundation
Sarah Wickman Marketing and Community Relations Assistant Thomas Hassall Anglican College
Miriam Williams Enrolments Coordinator Nowra Anglican College
Jacqui Wong Marketing Coordinator Masada College
Corrinne Wooliams Marketing & Enrolments Administrator William Clarke College
Alexandra Wright Associate Director of Foundation St Aloysius’ College, NSW